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Internal Elections 2012-2014

Nominations are now open for Unlock Democracy’s 2012-2014 elections for governing Council and the Directors of Rodell Properties Ltd.

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Portable Document Format  Constitution and Standing Orders

Nomination Form

What the Council does

The Council is responsible for the overall strategy of the organisation. It sets the strategic priorities and budget of the organisation. It has a responsibility to consider any motions passed at the annual general meeting (AGM) and formal proposals submitted by members throughout the year.

It is also responsible for appointing and holding to account the Management Board of Unlock Democracy which in turn is responsible for implementing the organisation’s plans, managing staff and coordinating administration. Only members of the Council may be full voting members of the Management Board.

The Council meets at least twice a year (in 2011 it met three times), usually on a Saturday. Council members will also be expected to attend the annual general meeting.

What the Rodell Properties Ltd. Directors do

Rodell Properties Ltd. (Rodell) is a wholly owned subsidiary of Unlock Democracy. It manages two properties in Central London (6-9 Cynthia Street and 37 Gray’s Inn Road). The profits of Rodell help to fund Unlock Democracy’s campaigns and activities.

The role of the Directors is to exercise overall stewardship of Rodell on behalf of Unlock Democracy and the wider politics we represent, to set targets for Rodell, approving a business plan (and any changes to it) and receiving regular reports on the progress of the plan, to oversee and scrutinise Rodell, staff working on behalf of Rodell and the activities of the Advisory Board, and to manage the assets in such a way as to maximise the long term income for the shareholder in accordance with Rodell’s ethical policy.

Who can stand?

Any full member of Unlock Democracy whose membership fees are fully paid may put themselves forward to be elected to the Council or as a Rodell Director. You do not need anyone to nominate you - simply fill in the form on the back page.

How the Council is comprised

The Council will have between 18 and 20 members, all directly elected by the members of Unlock Democracy.
The members will vote in four constituencies using the preferential Single Transferable Vote system. Each constituency will elect a number of Council members in proportion to the number of Unlock Democracy members living in that constituency:

  • North (electing 3 members): consisting of the Governmental Regions of Scotland, Northern Ireland, the North West and the North East.
  • West (electing 4 members): consisting of the Governmental Regions of Wales, the South West and the West Midlands.
  • East (electing 4 members): consisting of the Governmental Regions of Yorkshire and the Humber, the East Midlands and the East of England.
  • London and South East (electing 7 members): consisting of the Governmental Regions of London and the South East, and members resident outside of the UK.

Unlock Democracy is committed to a pluralist democracy that is responsive to the problems and aspirations of all people and values.

To help ensure a minimum level of gender balance on the Council, at least one third of the places in each constituency shall be reserved for male and female candidates respectively.

To help ensure that the Council reflects the UK’s ethnic diversity, up to two additional ethnic minority candidates may be elected as a top up if fewer than two in total are directly elected to the constituencies.

How the Rodell Board of Directors is comprised

There are 7 Directors. 3 of them are appointed by the Unlock Democracy Management Board, while another 4 are directly elected by Unlock Democracy members.

Eventually, 2 Directors will be elected every 2 years with a 4 year term of office. However, because we will be electing Directors for the first time this year, this time we will be electing 4 Directors. The 2 most successful candidates will be elected for 4 years, while the other 2 candidates will be elected for just 2 years.

In line with Unlock Democracy’s commitment to gender balance, at least one Director must be a man and at least one Director must be a woman.

How do members stand?

Simply fill in the form below, fill it in online (www.unlockdemocracy.org.uk/elections) or email the relevant details to returning-officer@unlockdemocracy.org.uk. The deadline for nominations is Wednesday 9 May 2012 at 12 noon. Note that to be elected to one of the places reserved for gender balance and ethnic diversity (see above), you must declare whether you are male or female and/or a member of an ethnic minority. You are encouraged to include a written statement.

Written Statement

You are encouraged to include a written statement in support of your candidacy. These statements will be sent to members along with their ballot papers. Each written statement should consist of two things:

  • Who you are: a short biography of yourself (maximum 100 words).
  • Why you are standing: a short statement explaining why you wish to be elected to Council (maximum 200 words).

Ideally, statements should be emailed to returning-officer@unlockdemocracy.org.uk, either as plain text or in rich text format (.rtf), although this is not obligatory.

Election addresses may not criticise, attack or defame any individual and any candidate who makes a statement on their nomination or election statement which they know to be false shall be disqualified.

Candidates may not produce any further promotional materials.

Internet Communication

No candidate may pro-actively campaign for election online, or allow anyone else to campaign on their behalf. This includes - but is not limited to - setting up special Twitter accounts, “friending” or “following” people for the explicit purpose of campaigning, establishing a Facebook group or page, pro-actively “tagging” friends with status updates about their candidacy, writing a blog post, recording a video or audio message.

Under no circumstances whatsoever may any candidate incur any expenditure in the promotion of their candidacy, or allow others to do so on their behalf.

Candidates may inform their existing friends and social contacts that they are standing and may answer direct questions about their candidacy, if asked. This rule applies to the informal use of social media (Facebook, Twitter, etc.). However, there is inevitably a thin line between informing and campaigning via social media and there are circumstances in which a candidate may not be able to control how their communications on social media are subsequently relayed by others.

For these reasons, the Returning Officer advises candidates to take great care in communicating via social media their decision to stand. The Returning Officer may disqualify any candidate who they deem to have made a public statement to promote their candidacy.

Timetable for elections

Please note in particular that the induction day and full Council will be taking place on Saturday 7 July. If you are standing for Council, please keep this date free to ensure you will be able to attend.

Date Event
9 May 2012 Close of nominations
30 May Deadline for dispatch of ballot papers and personal statements
21 June Close of poll
22 June Count
7 July Induction day and full Council

The next Council meeting has been pencilled in for 1 September and the annual general meeting has been provisionally set for 10 November.

 

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